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LoadFlow automates tracking, reminders, and logging for expirations, certifications, and regulatory deadlines. Built for logistics, trucking, and operations-heavy industries where missing a deadline is costly.
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After years in logistics and compliance, I saw how critical documents, licenses, and certifications quietly expired — while the consequences were loud, expensive, and disruptive. Spreadsheets, shared inboxes, and human memory fail under scale and pressure.
LoadFlow exists to eliminate that failure mode. It is automation-first, deterministic, and designed to enforce follow-through with repeatable logic, persistent logs, and verification. Every reminder is logged, traceable, and reproducible for audits and reviews.
With respect,
Colby Barr
Founder, LoadFlow
Most teams rely on manual tracking, spreadsheets, or memory for compliance deadlines. LoadFlow automates reminders, logs every action, and makes expiration risk visible and actionable.
| Task | Before LoadFlow | With LoadFlow |
|---|---|---|
| Expiration Tracking | Manual spreadsheets, calendar reminders, or memory | Automated reminders before, on, and after expiration |
| Audit Trails | Scattered emails, paper logs, or missing records | Persistent, searchable logs for every reminder |
| Compliance Risk | Deadlines missed, costly disruptions | Risk is visible, measurable, and actionable |
| Integration | Manual updates, siloed systems | API-first, plugs into dashboards, CRMs, TMS |
| Industry Fit | Hard-coded, inflexible tools | Tracks any asset, document, or credential |
LoadFlow automates expiration tracking, sends reminders before and after deadlines, and logs every action for compliance and auditability. It is designed to be flexible, reliable, and easy to integrate with your existing systems.
Sends reminders before expiration, on the expiration date, and repeatedly after until resolved. No more missed deadlines.
Every reminder sent is logged, traceable, and reproducible for audits and internal reviews. Compliance is never a mystery.
Easily integrates with TMS platforms, dashboards, CRMs, or compliance tools. Trigger reminders programmatically or via schedule.
Built with background workers, scheduled tasks, and event-driven processing to ensure reminders are never missed or duplicated.
Tracks any asset, document, or credential — from DOT documents to insurance, equipment, employee credentials, and vendor compliance.
Future: Analytics, escalation rules, role-based notifications, and industry-specific compliance layers — all built on a reliable core engine.
LoadFlow is designed to integrate with your existing systems. Trigger reminders, fetch logs, and manage expirations programmatically or via dashboard.
curl -X GET https://api.loadflow.io/v1/reminders -H "Authorization: Bearer YOUR_API_KEY"
fetch("https://api.loadflow.io/v1/reminders", {
headers: {
Authorization: "Bearer YOUR_API_KEY"
}
})
.then(res => res.json())
.then(data => console.log(data));LoadFlow is built for real-world compliance. From secure billing to persistent logs, our infrastructure supports logistics, operations, and compliance teams with audit-grade reliability.
All payments are processed securely with full PCI-DSS compliance and encryption. We never store card data.
Our API and reminder engine are monitored 24/7 with uptime guarantees, latency tracking, and automatic alerting in case of errors.
Every reminder and API request is timestamped, stored securely, and can be replayed for compliance review or debugging.
Background workers, scheduled tasks, and event-driven processing ensure reminders are never missed, duplicated, or dropped.
Audit logs and historical expiration data snapshots available for enterprise clients upon request.
LoadFlow has evolved from a simple reminder tool to a compliance-grade expiration tracking platform. Here’s where we’ve been — and where we’re going.
Feb 2024
First internal MVP launched — basic expiration reminders and logging for DOT documents.
June 2024
Expanded to support insurance, equipment certifications, and employee credentials.
March 2025
Secure billing, API key system, usage tracking, and admin dashboard released.
June 2025
Public launch: API-first reminders, persistent logs, and integration tools for compliance teams.
Aug 2026 (Upcoming)
Escalation & Analytics: Role-based notifications, analytics, and industry-specific compliance layers (beta).
From solo operators to national fleets, LoadFlow is built to eliminate expiration risk and streamline compliance for everyone.
Don’t see your logo? Let’s talk.
See how LoadFlow automates expiration tracking, reminders, and compliance logging. Whether you’re managing DOT documents, insurance, or equipment, LoadFlow does the heavy lifting.
Want a deeper walkthrough? Try the live tracker or book a demo.
LoadFlow is a real API — not just a UI wrapper. Everything is designed to integrate cleanly with your workflows, backends, or automations.
Secure API keys with per-plan rate limits. Headers are simple:Authorization: Bearer ...
Every API plan has enforced per-minute and per-day quotas. Headers return `X-RateLimit-Remaining` and `Retry-After`.
Get notified instantly when expirations are approaching or when compliance risk is detected. POSTs to your webhook URL.
Everything lives under /api/v1/... with future upgrades scoped by version. No surprise breaking changes.
All errors return structured JSON with field-specific codes and messages. Example: 422 EXPIRED_DOCUMENT
View our OpenAPI schema or Swagger docs. Every endpoint is documented with sample input, response, and expected formats.
LoadFlow tracks expirations, documents, and compliance artifacts from a variety of sources: DOT rulebooks, insurance policies, equipment certifications, employee credentials, and vendor compliance records. Every field is manually reviewed and tagged for auditability.
Official Documents
DOT rulebooks, insurance policies, certifications, and compliance records are the foundation for every tracked asset.
Direct Communication
When data is unclear or undocumented, we contact agencies, vendors, and compliance teams directly and log responses.
Automated Consistency Scans
We use automated text scanning to flag field mismatches, gaps, and contradictions for review.
Weekly Update Schedule
Every state’s data is reviewed at least once per week, with instant updates for flagged changes.
Want to audit a specific state or field? We log update timestamps and changes to every field —see audit trail.
Whether you’re a solo dispatcher or managing hundreds of permits per month, LoadFlow Reminders has a plan that fits your workflow.
100 API calls / month
2,000 API calls / month
Enterprise API volume
Compliance leads, fleet managers, and brokers use LoadFlow Reminders to save hours, reduce errors, and simplify their workflows. Here’s what they’ve said.
“We used to spend hours tracking deadlines and expirations. Now, LoadFlow Reminders keeps us ahead—no more last-minute scrambles.”
“I didn’t expect much from a reminders tool, but LoadFlow is crazy polished. The dashboard, the alerts—everything just works.”
“We replaced 3 separate spreadsheets and 2 manual trackers using LoadFlow Reminders. Our compliance risk dropped by nearly 30%.”
“It used to take us days to audit all our permits. Now our team gets automated alerts and never misses a renewal.”
“We got our entire ops team on the same page with LoadFlow Reminders. It’s the first compliance tool I’ve used that feels modern.”
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Still wondering if LoadFlow Reminders is the right fit for your operation? Here are answers to the most common questions we get from carriers, brokers, and compliance teams.
LoadFlow Reminders isn’t just a calendar. It’s packed with features that automate compliance, track expirations, and make your workflow faster than ever.
Export reminder and compliance data in clean CSV or via API for archiving or compliance.
Our system tracks your expirations and sends alerts before and after due dates so you stay on top of renewals.
Add reminders for any expiration type—licenses, permits, insurance, certifications—with custom advance notice and follow-up.
Choose which event types you want to listen for — avoid noise and only get alerts for the rules, states, or thresholds that matter to you.
Every input is scanned against hard limits for each state. If your height, weight, or spacing is illegal, we’ll flag it before submission.
Invite team members to manage bundles, view invoice history, or access specific keys. Role-based permissions keep data secure.
Whether you’re in the office, on the road, or managing a remote team, LoadFlow Reminders is built to work on the devices and timelines real compliance teams rely on.
Fully Mobile-Compatible
Every feature works perfectly on phones and tablets — no zooming, no janky forms.
Instant Load Feedback
See upcoming expirations, review reminder logs, and stay compliant from one dashboard.
Built for Speed
Average endpoint response time is under 150ms. Your dispatcher won’t be waiting.
Quick Export Tools
Download CSVs, PDFs, or ZIPs directly to your device in seconds — no desktop required.
No Login Timeouts
Stay logged in throughout your workday. Designed for multi-tab, multi-tasking.
Readable in Sunlight
Contrast-tested UI and font scaling optimized for truck cab screens and phones.
LoadFlow Reminders is updated weekly based on customer feedback and compliance best practices. Here’s a sample of recent updates from our changelog.
Updated curfew fields and escort requirements based on latest DOT circular. Alert sent to subscribers.
Reminders now support custom advance notice and follow-up alerts.
Webhooks now retry 3x on failure with exponential backoff. Affects Ultra + Pro tier subscribers.
Improved formatting for escort sections + added job reference field to every generated document.
Users can now view per-key usage trends and download monthly CSV exports from the /dashboard page.
View our live API explorer, test endpoints, or import our full spec into Postman. No guesswork. No broken routes. Just clean documentation.
LoadFlow Reminders gives you automated alerts, compliance dashboards, and audit logs—all in one system. Start in minutes. No contracts. No nonsense.
No credit card required. Cancel anytime.