Add a license, permit, registration, or any item with an expiration date. LoadFlow will send email reminders at 30, 14, 7, 3, 1, and 0 days before expiration.

The dashboard (Reminders page) shows all compliance items with status, expiration date, and recipient. Use filters, search, and bulk actions to manage items.

Track compliance per truck, trailer, or piece of equipment. Assign compliance items to vehicles for fleet-wide visibility.

Choose how and when you want to be reminded: email timing, in-app notifications, and optional digest settings.

Add a new reminder with name, expiration date, and email. Optionally assign to a driver or vehicle and set visibility for the inspection portal.

Update the expiration date, recipient, driver assignment, or turn off reminders for an item without deleting it.

Before you start: Creating your first compliance item

Assign a compliance item to a driver and set visibility to “Show on inspection portal” so it appears on that driver’s inspection link.

Before you start: Adding a driver

See when reminder emails were sent for each item and troubleshoot delivery.

Create a driver record so you can generate a per-driver inspection link (and optionally send portal invites or assign permit routes).

Create an inspection link for a driver, then copy the URL or print the QR code to share with the driver or inspector.

Before you start: Adding a driver

Assign reminders to a driver and set visibility so they appear on that driver’s inspection portal.

Before you start: Creating your first compliance item, Adding a driver

The driver (or inspector) opens the link and sees a summary, compliance items, documents by item, and can upload documents for review.

When drivers submit documents for review, approve or reject them from the Driver Uploads page so approved files appear on the portal.

Sign in with your email and password. If you just registered, check your inbox to verify your email before using the app.

Update your name, email, or password from the Account page after logging in.

Generate an API key for server-to-server calls (e.g., integrations). Use the key in the X-API-Key header; never expose it in frontend code.

See your current plan, usage (reminders, drivers, etc.), and upgrade or change plans from the Billing page.

Send an invite by email so another user can join your account with the role you assign (Enterprise).